Bookkeeper

Position Summary

This Bookkeeper role supports the finance and administrative functions of a mission-driven organization. Working closely with leadership, staff, and program teams, this position helps ensure accurate financial records, compliance with applicable regulations, and smooth day-to-day accounting operations.

Essential Duties & Responsibilities

The Bookkeeper is responsible for providing a wide range of fiscal support, including but not limited to:

General Accounting Support

• Provide assistance across all areas of the accounting department
• Enter statistical and qualitative information for regular fiscal reporting
• Accurately input Accounts Payable transactions and journal entries in QuickBooks
• Ensure proper coding and documentation for all source entries
• Prepare and post cost allocations as needed
• Notify leadership of discrepancies or accounting errors
• Maintain compliance with GAAP standards
• Process payments by verifying transaction details, scheduling and preparing disbursements, and securing necessary approvals
• Run financial and operational reports upon request
• Maintain both paper and electronic accounting files
• Maintain fixed asset records

Collaboration & Organizational Support

• Participate in staff meetings, trainings, and planning sessions
• Attend regular supervision and check-in meetings
• Maintain strong working relationships across departments and support positive conflict resolution

Payroll Responsibilities

• Verify employee timecards
• Enter payroll data into accounting software
• Communicate with staff and supervisors as needed
• Distribute paychecks
• Maintain payroll files
• Ensure payroll tax compliance
• Calculate benefit-related deductions
• Coordinate with external payroll providers when necessary

Cash Management & Reporting

• Process deposits for accounts receivable, donations, rents, or similar revenue sources
• Maintain property-related files, such as lease agreements and rent logs
• Reconcile bank accounts
• Compile documentation for audits
• Prepare reports for monthly grant or contract billing

Qualifications

• Minimum 4 year of experience in accounting, administrative work, or QuickBooks
• Must be at least 18 years old
• Must be legally eligible to work in the U.S.
• Ability to pass applicable background and compliance checks
• Valid driver's license and reliable transportation (if required for job duties)
• Experience with QuickBooks, Windows-based systems, Microsoft Office, and general computer applications
• Strong organizational skills, attention to detail, and follow-through

Education & Experience

Candidates may qualify through one of the following pathways:

• AA degree in Accounting, OR
• High School Diploma plus 4 years of experience in accounts payable and payroll, OR
• A combination of education and experience totaling at least 4 years
• At least one year of recent experience using QuickBooks